Vice Chancellor for Administrative and Financial Affairs
۵ بهمن ۱۴۰۴ ۱۴۰۴-۱۱-۲۲ ۱۰:۳۴معاون اداری مالی
Prof. Namatullh Nabil
Vice Chancellor for Administrative and Financial Affairs AIOA
Duties and Responsibilities of the Vice Chancellor for Administrative and Financial Affairs of the Academy:
1.Exercising precise and continuous control and supervision over all administrative and financial affairs of the Academy.
2. Recording, documenting, and processing all expenditures of the Academy.
3. Providing human resources and formulating, implementing, and enforcing regulations related to staff affairs.
4. Procuring and ensuring the availability of supplies and equipment required for the Academy’s activities.
5. To prepare, compile, and formally submit periodic financial performance reports to the Deputy for Administration and Finance of the Academy.
6. Establishing and maintaining personnel files for staff, faculty members, and academic staff, and conducting official administrative correspondence.
Subordinate Units of the Vice Chancellor for Administrative and Financial Affairs:
1- Manager of Administration and Human Resources
Awazkhan Mirshahi
Director of Administration and Human Resources
Duties and Responsibilities of the Administration and Human Resources Department:
1. To develop and draft the necessary administrative bylaws and procedures, subject to the approval of the Deputy for Administration and the President of the Academy, and to communicate them to the relevant departments.
2. To implement administrative and employment laws, regulations, and bylaws issued by the competent authorities.
3. To review, organize, and maintain personnel and administrative records and documentation of the Academy.
4. To ensure the provision of required human resources for the Academy and to closely supervise the recruitment process of new employees.
5. To manage and organize administrative affairs of staff, including: issuance of staff ID cards; creation of official email accounts; issuance of appointment letters for administrative staff of the School and the Afghanistan Center for Short-Term and Professional Skills Development, upon approval of the Deputy for Administration and Finance; preparation and updating of organizational charts; maintenance of employment records; and processing promotion and advancement of academic staff.
6. To prepare and formalize job descriptions for administrative staff in coordination with the relevant departments and subject to the approval of the Deputy for Administration and Finance.
7. To provide training and capacity-building programs for administrative staff, as needed, including organizing workshops related to administrative development.
8. To organize orientation sessions for administrative staff in coordination with, and in the presence of, the relevant department.
9. To receive and compile administrative reports from: the University through its Deputy for Administration; the School through the respective deputy office; and the Afghanistan Center for Short-Term and Professional Skills Development through the Head of the Center.
10. To prepare and submit written monthly administrative performance reports to the Deputy for Administration and Finance.
Financial Management
Abdul Rahim Rahimi
Administrative Manager
Duties and Responsibilities of the Finance Manager:
1. To ensure the proper implementation and enforcement of the Academy’s approved financial regulations, bylaws, and directives.
2. To prepare, organize, record, and maintain financial books and documents in accordance with applicable rules and regulations, and to submit them in a timely manner to the Deputy for Administration and Finance.
3. To review, verify, and monitor all financial lists and transactions of the Academy, including donations and grants, students’ tuition/fees, registration charges, and other related financial matters, under the supervision and guidance of the Deputy for Administration and Finance.
4. To archive, classify, and securely maintain financial records, documents, and relevant information in compliance with approved regulations.
5. To prepare and submit periodic financial performance reports to the Deputy for Administration and Finance.
6. To collect, record, and organize lists of payments related to registration fees, tuition/fees, and other student payments.
7. To perform any other duties assigned by the Deputy for Administration and Finance within the framework of the Academy’s policies and regulations.
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